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If you have a restaurant or bar that you believe would be suitable as a Guitar Fest venue for either Gala Dinner Shows or Bar Shows, please verify your eligibility by checking the terms and conditions below, and if eligible and in agreement, submitting your application form to us.
Venue requirements are strict as venues are the only ones who stand to make profits from the Festival. Work with us as we will bring crowds to your door during Festival week.
There is currently no application fee levied for venue submissions, although participating venues must all purchase minimum advertising in the Guitar Fest Official Program.
Some of the prime concerns of Guitar Fest for possible venues are the venue's seating capacity, the ability to control the gate for ticket sales, the quality and appropriateness of the installations in terms of accoustics, comfort, sanitary and safety considerations, ventilation and accessibility for Festival goers.
The venue owner or authorized representative must certify and agree to the following:
Terms and Conditions
- Access to venue must be totally controllable (have entrances that can be shut or blocked to restrict access for ticket sales)
- All cover charges, ticket sales and Festival merchandising proceeds go to Guitar Fest. Venue retains food and beverage sales.
- Venue must purchase at least a 1/3 page ad in the Festival Program.
- Venue representative must attend the venue orientation meeting(s) as arranged by Guitar Fest
- Venue must allow and prominently display Guitar Fest publicity, posters, full schedule, regulations signage and cover charge warnings prior to Festival dates as requested by Festival officials, and during the entire Festival week.
- Venue must agree to allow Guitar Fest representatives to collect cover charges from ALL persons who enter with the exception of venue employees and management, and officially-ID’d Guitar Fest Musicians, Volunteers, Special Guests and Staff. No exceptions or in-and-out privileges will be given to anyone else unless they have purchased a Festival pass.
- Venue must have secure and comfortable facilities, staff and inventory sufficient to properly attend projected full-house crowds (usually in the range of a minimum 60-100 person crowd up to approx. 250, depending on venue physical capacity).
- Venue must possess satisfactory acoustic properties as determined by Guitar Fest (minimal background interference and echo, sufficient projection capability, etc.)
- If the venue possesses it’s own audio and lighting equipment, venue must permit use of this equipment if approved by Guitar Fest technician(s).
- If the venue does not possess audio and lighting equipment, or if equipment does not meet Guitar Fest standards, venue must permit Guitar Fest technician(s) to set up and position audio and lighting equipment from external sources as required.
- Venue must have adequate electrical connections and capacity as determined by Guitar Fest technician(s).
- Venue must provide adequate sanitary facilities for expected crowds and assure that there is sufficient toilet paper, hand towels, waste facilities, water and cleaning personnel to maintain the facilities during the Festival performance(s).
- Venue is responsible for having regulation fire extinguishers in good order for venue capacity.
- Venue must have sufficient ventilation for full-capacity crowds.
- Venue must provide Guitar Fest volunteers with sufficient tables and chairs for ticket and merchandise sales at the door(s)
- Venue must provide 1 meal per each artist playing in said venue on the night of the performance. If venue does not have food services, it must arrange food to be brought in or in some manner provided to the artist(s).
- Venue must provide drinking water to musicians on the night of musicians performance.
- Venue must allow the placement of a tip jar for musicians, all proceeds from which go to the musicians
- Gala Dinner Series venues are responsible for taking their own seating reservations for Gala Dinner Series events.
- Bar venues may not take reservations for Festival live music events during the week. All seating must be first come, first served.
- It is suggested that Gala Dinner Series venues arrange a special limited menu for Gala Dinner Series events so that food service flows smoothly during the performances and the venue can possibly benefit from multiple sittings.
- It is suggested that all venues have extra tables and chairs on hand that can be set up should regular capacity be filled, which it has on several occasions in the past.
- Venue must be amenable to Festival goals, understanding that the Festival is a not-for-profit festival that raises money for charitable causes, that all Festival participants and organizers are unpaid volunteers and that musicians are donating their time at no cost to the Festival.
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